I.t. Doctors Database Analysis Essay

This essay has a total of 1215 words and 7 pages.

I.t. Doctors Database Analysis


There are some parts of a Doctor's Surgery that could benefit from computerisation. As
time goes on technology will aid most types of work, for instance office work (Department
of Trade and Industry, for example). Technology could be used in a Doctor's surgery to
computerise the patients' files, to print out prescriptions and certificates for things
like immunisations. The patients' file would consist of their name & address, telephone
number, D.O.B, sex, allergies, and diseases. In addition, it will be faster for the doctor
to access his or her files because they are all just a few clicks of a mouse button away
instead of loads of paper-based files in a big fat cabinet away. If you were to misplace a
file in your office, it would probably be hard to find it, whereas if you lost a file on a
computer you could use the find utility in Microsoft Windows 95, 98 or 2000 (by pressing
the button and F at the same time) and the file would be found in a few seconds. On a
computer you could automatically put the files in alphabetical order by whatever- name,
GP, date of birth e.t.c. However, in an office cabinet it really would not be easy at all
to put and keep the files in some sort of alphabetical sequence.


Currently the database is pen-and-paper based, which may be cost effective but is very
time-consuming when compared to a computer-based database. Say you have a paper-based
database. If one of your clients move house or get married, you would have to create a
whole new record because of the altered information. And say it was a family who moved
residence, and then after you made the new records the parents got married. It would cause
a lot of hassle and waste a lot of time, wouldn't it? The doctor would get annoyed
searching for people's files and they would take longer to get through things, which means
less appointments every day.


The dilemma is that I need to make a database to answer all these problems. I will make a
database for a doctor's surgery so the doctors can look up and alter the files of their
patients with just the click of a button. The database will be able to find their medical
record (allergies, etc.), their home address, their home phone number, their allergies (if
any), and their diseases (if any).


The potential users of this database are doctors, stand in doctors, receptionists,
physiotherapists and nurses. Doctors are potential users because they are the people
treating their patients so they will need to be constantly checking their patients' files.
That also applies for the nurses, physiotherapists and receptionists. Receptionists are
potential users because they are the people who book the appointments and edit files for
things like addresses or names.


Also, I will need to make a brochure for my company for it to be a form of advertising. In
addition to that, I will make a slide show advertisement that customers could watch when
in the surgery. This could be used to let them know the full capabilities of the surgery;
it could also help the customers tell their friends about the surgery in case their
friends are looking for something that they cannot find in other surgeries.


I asked my GP (General Practitioner) these questions:
1. Would you prefer a paper-based record of everything or a computer-based record of everything?
2. Why?
3. Which system are you currently using?
4. What are the advantages and disadvantages of using this system?
5. Did you ever use the other system?
6. Why did you change?


He replied:
1. I would prefer a computer-based record of everything.
2. Why? Because it means easier access, more space in my room, lees time-consuming, and I
can print out prescriptions instead of hand-writing them, and I don't have re-record
things when I have to edit something.

3. Currently I am thankfully using a computer for my records and prescriptions.
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