Interview training maual Essay

This essay has a total of 4403 words and 29 pages.

interview training maual

Training Manual



An interview is a conversation, which is held between two or more individuals where some
questions are asked by the interviewer to obtain information about the interviewee. When
the assignment Conduct a Job Search was given to us, we were excited. This kind of project
was not only to help graduating students, like ourselves but anyone who is entering the

An interview can be one of the best experiences. The interviewing program we have
developed will be taught through slides, presentation, systematic activities, and skits.
Individual folders will be handed out including pictures that will demonstrate how to wear
the right clothes for the interview. The skits that some of participants in the session
will be partake in is to give them a little feel on what types of appropriate things they
could say and not say (which can play a big part whether or not you will get hired).
During the training session, we will motivate the class by having donuts and coffee to
show our appreciation for coming to the session. We hope to give the participants a peace
of mind on what could assist them with finding employment or a great career.

Table of Contents

Part I
• Introduction
o Interview Groundwork Objectives
o Pretest (see appendix)
o Timeline

Part II
• Job Seeking
o What to Bring
o Resumes (see appendix)
o Cover Letters (see appendix)
o Thank you letters (see appendix)

Part III
• Proper Interview Attire
o Women
o Men
o Before the Interview
• Activity: How to tie a tie

Part IV
• Game: HIRED
o Score card (see appendix)

Part V
• Skits Introduction
o Proper Interview
o Attitude/Unmotivated
o Unprepared/Inappropriate dress

Part VI
• Behavior While on Interview
• Helpful tips

Part VII
• Discussion
• Posttest (see appendix)



Interview Groundwork: Steps to the Interview educates people on how to go about obtaining
employment and the process one goes through from finding a job to the interview. From this
training session we hope you obtain knowledge of different areas and ways to look for a
job, writing resumes and cover letters, proper attire for the interview, commonly asked
interview questions, and how to behave while on an interview. We will achieve this through
discussions, skits, handouts, and hands on activities. We hope that this motivates people
to be honest, look their best, and be prepared while on an interview.

Timeline for Training Session

 5 Minutes: Introduction/Pretest
 5 Minutes: Job seeking (resume/cover letter/thank-you letter)
 10 Minutes: Proper Interview Attire/Prior to the interview/how to tie a tie activity
 5 Minutes: HIRED Game (interview questions)
 15 Minutes: Interview Skits
 5 Minutes: Proper Interview Behavior
 5 Minutes: Discussion/Posttest

Job Seeking

Compare to the early days, today we have the best technology and education to assist
people who are seeking and preparing for the workforce. The improvement of technologies is
helping people get new ideas how to find employment and be well prepared at an interview.
In this part of the manual, it well list several methods on how to search for a job that
is right for you and what to bring with you to the interview.

There are numerous ways to look for a job. Hunting for a job can be an easy task if you
know what you are looking for. Most people think about how much the employer will pay,
while others prefer to work for a company where they enjoy doing that type of work. Here
are some ways to find these jobs.

1. Ads: Most companies place ads in a newspaper to look for extra help. Local ads are
good for people who are looking for a job closer to home, however if the ad does not have
the job you intend to do, maybe that might not be the best way to search. Location, phone
number, and job description are usually printed.

2. Internet: The internet can provide links to finding a job. You can go to sites like,, and, and on these sites type in the blank
box what type of job your looking for or type "where can I find jobs" "how can I find a
job", then click enter, and it will link you to a few websites or links to jobs. Another
hot site people are using today is In, location, and categories are
listed to further help you with the search.

3. Agencies: The point of agencies is to help companies find extra help and to help
you find something you may be interested in. Many companies seek for temporary employees,
through agencies if ads are not responded to. The agency will provide them with a list of
people who are available for work. Some people who work through agencies are people who
just got off welfare, are knew to the states and do not have there green card yet, or
those who do not think they need to work eight-hour shifts.

The down side of an agency is that once the company does not need you anymore, it is up to
them to find you another job and so this may take a few weeks to happen. Some jobs they
provide you with may be a little far from your location. Another downside is that you
could be making a little amount of money while the agency makes a profit out of you one
that goes straight to their pocket.

4. State and federal services: By going to a state or federal service office, they can
provide you with some of the places where they are looking for good citizens to work. Take
for example the VA hospital. It is a hospital for U.S. veterans who have served since the
World War I. This hospital is like a home to these people. Some of them are homeless, have
severe flashbacks of the war, and maybe a danger to the public. Therefore, the government
provides a place where they could be taken care of. When working for a state or federal
facility, you must be a U.S. citizen, and will go through at least 1-2 weeks of
orientation, take drug tests, and have a query check done.

5. Knock, Knock: Who's there? An opportunity! Take a cab, bus, train, or walk and you
will find someone waiting to let you in. Factories usually welcome you in, give you an
application, provide you with a tour to show you what they do, so you can get a better
understanding and what to expect. Depending on the type of work, whether or not you have
the skills, most factories are ready to train you. Walk-ins are ok!

6. Yellow or not here I come: Why not look at the yellow pages, sure or not some
places like the doctor's office, attorney office, are looking for someone to file there
papers, schedule appointments for patients and clients. You may start with a low income,
but you can probably get a discount or legal advice.

7. Ask me: By asking family members, friends, or professionals you know, can be
another easy way to find employment! These people will know what might be right for you
and can pay a good amount with great benefits. They might have had the experience or know
someone who is there or use to be, and besides there usually the number one source to
finding a job.

8. Job Fair: A Job fair provides a student with the opportunity to meet with hiring
employers. This fair is like an endless meat market where employees are seeking for
candidates based on their appearances and first time impression. Some of these job fairs
are located within colleges and universities where they seek for mostly students who are
coming out with a degree. If you do consider going to a job fair, you may want to:

• bring a resume
• letter of recommendation
• briefcase (to put all your papers that with be given to you)
• dress appropriate
• positive attitude
• wear a smile on your face
Who knows you may get a job on the spot!

Remember if you are completing a degree, you may want to start early on your job search.
If you limit your method to just one, you will limit your options. Searching for a job can
be interesting, fun, and a great experience just in case the first job might not go so
well. Remember that the only thing that can stop you from finding that perfect job career
is sitting at home and waiting for someone to come looking for you!

What to Bring to an Interview

Now that you have finally found place of employment suitable for you what should you do
next? Well first things first you may be called to conduct an interview. So, what are you
going to bring? Well have no fear this section will guide you to what you need to take
just in case you have no clue.

Once there is a date set for the interview, the company will ask that you to bring certain
documents. However, what if they forgot to tell you what to bring, how will you know? Well
you can research it or just follow these instructions.

1. Identification: it is important that you bring at lest two forms of identification to an interview.
• Driver's license or learner's permit
• Passport
• Green card

2. Resume: Most Companies will ask. They base their questions on what they see on your
resume, so make sure if you bring one it's easy to read, looks professional, and it's the
truth. Make copies! (see next page for examples of a resume)

3. Reference: bring a list of contacts with you. Put down a friend or family who you
get along with, or a former employer. Make sure to include

• Names
• Phone numbers (Daytime or evening)
• Addresses
Do not forget to ask contacts for permission to put them on the list and that they may be called.

Other things to bring:
• Social security card
• Working papers
• Pen, pencil, note card
• Questions you may want to ask
• Money for lunch (just in case it's going to be a long interview, so ask how long
interview is for before setting one up)

• A smile, a positive attitude, and look your best!

Proper Interviewing Attire

When dressing for an interview it is very important to look conservative rather than
dressy casual. When interviewing for a company where the dress code is informal business
wear, it is advised that the attire be formal.

Women's attire:
 Two piece business suit (conservative in color such as navy blue, dark gray, and black)
 Long sleeve button up blouse (preferably white or coordinates with the suit)
 Clean and polished shoes. (no more than two inches high)
 Keep jewelry to a minimum (one ring per hand, one set of earrings, and no visible body jewelry)
 No excessive makeup
 Neat and well groomed hair
 No small or large purse, carry a briefcase instead
 Clean, trimmed finger nails
 Clear or conservative color nail polish if any
 Wear nude or near skin color hosiery
 No chewing gum or candy
 No cell phone/turn off cell phone

 Men's attire:
 Two piece business suit (navy blue, dark gray or black)
 Long sleeve button up shirt
 Neck tie should be silk with a conservative pattern
 Clean and polished shoes
 No rings other than wedding band and/or college ring
 Clean, cut hair
 Facial hair should be well groomed if you have any (no beards)
 Carry a brief case
 Clean, trimmed fingernails
 No chewing gum or candy
 No cell phone/turn off cell phone

Remember: Appropriate attire for an interview plays a major role in the first impression you make upon an employer.

Day of the Interview

There are certain things that one must do before leaving for their interview. People are
always nervous and may forget to do certain things before leaving.

Hygiene-Before getting dressed for your interview, remember to shower and smell decent (do
not wear heavy cologne/perfume and be well groomed.

Leave time for mishaps-Leave with ample time for uncontrollable circumstances, such as
traffic, flat tires, or construction that may be taking place the day of the interview.
Make sure you have easy to follow directions to the interview site.

Arrive Early-Make sure to arrive fifteen minutes before the scheduled interview.

Eat before the interview Eating before the interview will reduce the noises someone's
stomach might make during the interview. If you do not want to eat a meal then make sure
to have a light snack.

Be polite to the other employees of the company-If you go into the company and do not
treat the workers with respect then that may harm the chance of receiving employment with
that organization, also you do not know who will be conducting the interview.

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